3CX WebMeeting Guide - Start Video Conferences

Creating an Ad-Hoc Web Conference

When to Use Web Conferences

Web conferences (also called WebMeetings) are perfect when you need:

• Face-to-face video conversation
• Screen sharing to demonstrate something
• An immediate meeting without scheduling

How to Start a Web Conference

Step 1: Launch WebMeeting

1. In your 3CX web client, click on "WebMeeting"
2. Your browser may ask for permission to use your camera and microphone
3. Click "Allow" for both

Step 2: Check Your Setup

Before joining:

• Make sure your camera is pointing at you
• Test your microphone is working
• Check your background looks professional
• Ensure you have good lighting

Step 3: Join the Meeting

Click "Join Now" to enter the meeting room

Step 4: Invite Participants

1. Look for the "Invite People" button on the right panel
2. Click it to add participants
3. You can invite people by:
   • Searching for colleagues in your directory
   • Entering email addresses
   • Sharing a meeting link

Step 5: Share the Meeting Link

The system generates a unique meeting link that you can:

• Copy and paste into an email
• Send via chat
• Share via text message

Anyone with the link can join the meeting.

During the Meeting

You'll have various controls:

• Mute/Unmute – Control your microphone
• Video on/off – Toggle your camera
• Screen share – Show your screen to participants
• Chat – Send text messages during the call
• Participants list – See who's in the meeting

Web Conference Tips

• Join a minute early – Give yourself time to sort out any technical issues
• Use headphones – Prevents echo and improves audio quality
• Mute when not speaking – Reduces background noise for everyone
• Position your camera at eye level – More professional and natural
• Test your setup beforehand – Especially before important client meetings

Screen Sharing Best Practices

When sharing your screen:

• Close any confidential or personal tabs
• Turn off notifications
• Share only the specific window or application needed
• Warn participants before sharing
• Check everyone can see clearly